Copyright: Copyright © 1996-97  CAM Development.


The Address Book

The Address Book is a convenient place for you to store information about friends, family and business associates.  It’s completely customizable so it works the way you want it to.

You can…

*  Search the address book by any field to find a specific contact.

*  Sort by any field.

*  Dial phone numbers with the click of your mouse.

*  Print a list of contacts in a variety of formats.

*  Import contacts from any comma delimited text file.

*  Export any or all contacts to a text file for use with mail merges or for importing into another program.


Adding or Editing a Contact

Select Edit|New or Edit|Properties

To add a new contact perform the following steps:

1.  Select Edit|New.

2.  Fill in the contact information.

3.  Click OK.

To edit a contact’s properties perform the following steps:

1.  Select the contact you want to edit.

2.  Select Edit|Properties.

3.  Make any changes to the contact information.

4.  Click OK.


Deleting a Contact

Select Edit|Delete

To delete a contact perform the following steps:

1.  Select the contact you want to edit.

2.  Select Edit|Delete.

3.  Click YES.


Searching for a Contact

Select Edit|Find or Edit|Find Next

You can use the search features to search for a contact in a variety of ways.

To search for a contact perform the following steps:

1.  Select Edit|Find.

2.  Enter the text you want to search for.

3.  Select the field you want to search or check Search all fields to search all fields.

4.  Check Exact matches only to search for an exact match.

5.  Check Case sensitive to make the search case sensitive.

6.  Click OK.

Notes:

The contact that matches will be highlighted or an error message will be displayed if no contacts match.

You can use the Find Next… command to find the next contact after the currently selected contact that matches.


Printing your Address Book

Select File|Print

The print command allows you to print your address book in a variety of ways.

To print your address book perform the following steps:

1.  Select File|Print

2.  Choose the fields you want to include in the printout.

3.  Choose the records (contacts) you want to include.

4.  Choose the options:

*  If Skip blank fields is checked then blank fields will not be printed, otherwise blank fields will be printed but will be empty (for example Name: ).

5.  Choose the Print size.

6.  Choose the Font size

7.  Click OK.


Exporting your Address Book

Select File|Export

The export command allows you to export selected contacts in your address book to a comma delimited text files.  You can use the text file to do mail merges or import the contacts into some other program.

To export your address book perform the following steps:

1.  Select File|Export.

2.  Choose the fields you want to export.

3.  Choose the records (contacts) you want to export.

4.  Choose the options:

*  If Include field names on first line is checked then field names will be included on the first line in the export text file.  Many programs require this and it makes it easier to identify fields in your export file.

*  If Use quotes to enclose fields is checked then fields are enclosed in quotes.  This option must be checked if any of your fields contain the delimiter character (,)

5.  Click OK.


Importing Contacts

Select File|Import

The import command allows you to import contacts in a comma delimited text file into your address book.  This command is useful to transfer your address book from any other program that supports comma delimited text files.

To import contacts perform the following steps:

1.  Select File|Import.

2.  Choose the import file.

3.  Click Open.

Notes:

The import file must be a standard comma delimited text file with fields enclosed in quotes.

The file must be an ASCII text file consisting of one or more records (each on a separate line).  Each record consists of one or more fields, enclosed in quotes and separated by a comma.

The fields must be in the following order within each record.

Last Name

First Name

Company

Title

Birthday

Anniversary

Address 1

Address 2

City

State

Zip

Country

Phone 1

Phone 2

Fax

Email

Notes

User 1

User 2

User 3

Business Address 1

Business Address 2

Business City

Business State

Business Zip

Business Country

Business Phone 1

Business Phone 2

Business Fax

Business Email

Business Notes

Business User 1

Business User 2

Business User 3

Records do not need to include all fields, but the fields must be kept in order.  If, for example, a record has a Birthday field but no Company or Title fields, the Company and Title fields must be present but blank:

“Smith”,”John”,””,“”, “June 20, 1970”,””,”111 Smitty Lane”

Trailing fields that are blank can be left out completely.


Setting the Displayed Fields

Select Edit|Columns

To select the fields that are displayed perform the following steps:

1.  Select Edit|Columns

2.  Add the desired fields to the selected field listbox.

3.  Click OK

Notes:

You can resize any column by clicking on the column header divider and dragging to the desired size.

You can sort by an field by clicking on the column header above the field you want to sort by.  Each click will reverse the order for that field.